How To Complete an Editor Assignment

This article will walk you through the editor assignment process, from accepting an assignment to submitting the completed work. 

If you’ve been offered an assignment as an editor, then you’ll need to complete the project inside Dante.

Here's the basic editor workflow:

  1. You receive a notification that an article is ready for editing.
  2. You edit the article in Dante.
  3. When you're ready, you approve the article and submit it to the next stage.
  4. If prompted, you complete a grading rubric assessing the writer.
  5. A QA member reviews the article (they may request revisions).
  6. The client reviews your article (they may request revisions).
  7. Your project manager reviews and approve the article.

Below is an in-depth guide.

1. View Your Pending Offers

You will receive an email notification when you have a project offer open. If you’d like to accept or decline the offer, you need to log in to Dante. Once logged in, you will see your pending invites in the dashboard view and can view them all by clicking the link below “Pending Invites.”

2. Accept or Decline the Assignment Offers

In your Task Invites tab, you will see all open offers. This is where you'll navigate to accept or decline the offer.

A. Payment Amount: This shows you the per word rate for this specific assignment offer.

B. Word Count: This shows you the required word count for the assignment offer.

C. Due Date: This shows you when you need to submit the article.

D. Expires In: This indicates how long you have left to accept or decline the assignment offer. 

E. Decline: Click this button if you do not want to take the assignment.

F. Accept: If you decide to accept the offer, click this button. Make sure you understand all requirements before accepting.

You will also receive an email that provides more specific details about the assignment, such as the Assignment Brief and Assignment Directions. These notes also go to the writer and provide the basis for how you should edit the assignment.

3. View and Track Your Tasks

Once you accept an assignment, you will then be able to click on your Tasks dashboard to see more details about each assignment.

In the My Tasks section of your account, you will see tasks that are "Upcoming," "In Progress," “Submitted," and "Completed." All "In Progress" tasks are ready for you to complete. You'll complete all "Upcoming" tasks at a later date. You will receive email notifications when you have tasks that move from one status to the next.

You will also be able to see how many days are left for you to finish your assignment.

Upcoming: You will see accepted offers in "Upcoming" until the writer submits the article. Once the writer submits the article, it will then move into the "In Progress" tab.

In Progress: After the writer has submitted the article, you will see the task move from "Upcoming" to "In Progress," which means you can now edit it. Click the Assignment name to go into your editing window.

4. Complete the Editing Assignment

To get started on a task, go to your In Progress tab and click on the Assignment name.

This action will open the article assignment window. This is where you will complete and submit your editing assignment.

In the editing assignment window, you’ll see a few important features.

A. Assignment Title: This is where you will see the title the writer provided. If you need to modify it, you can do that in this field.

B. Assignment Content: This is where you'll find the article content. You will need to make all revisions inside this window. If you paste content into this field from Word or another source, the formatting may be removed.

C. Save: You may start editing an article and decide that you need to finish the rest later. If you want to come back to an assignment without losing any revisions, click "Save" to update the assignment. An autosave feature will automatically save your work periodically.

D. Request Edit: In most instances, we ask editors to do their best to make minor revisions and adjustments on their own. If you do need to send the assignment back to the writer for major revisions, then you will need to submit an edit request. There are more details about edit requests below.

E. Approve: After you've made all revisions and edits, you will need to submit the article to the next stage in the workflow by selecting "Approve" in the top right corner of your editing window.

F. Assignment Brief: This is where you will find details about the specific assignment, including items like Word Count, Article Topic, Article Direction, Links to add, Resources to use, Pay Rate, and Due Date. You will also find details about the style guide and other important information. All these details were provided to the writer, and it is your job as the editor to make sure the assignment matches the expectations outlined in the Assignment Brief. If it doesn't, then you will need to revise the assignment or request an edit.

G. Comments: This is the area of the page where you can leave comments about your assignment and ask the project manager questions. It’s also where the writer and QA member can ask you questions or answer any questions you may have for them. This is where ALL communication about the specific assignment needs to be. If you make any changes, you must make comments. 

H. Activity Log: This window will let you see all actions that have happened on this specific assignment. This could include you accepting the offer, the writer submitting the first draft, you requesting a revision, the writer submitting the second draft, etc. This is a basic way to track the activity of the assignment.

I. Help Widget: Some pages in Dante will have a help wizard that walks you through the different elements of the page. If you want to refresh yourself, click the question mark icon to get a walkthrough of all elements on the page.

5. Request an Edit

If you need to send the assignment back to the writer for an extensive revision, then you'll send an edit request. You can do that by selecting " Request Edit" in the top right, which will then bring the pop-up you see in the screenshot above.

Select the task for which you are requesting an edit, which will almost always be "Article-Writing." This will send the assignment back to the writer. You will then need to provide a comment about your edit request. You should only request an edit if the writer:

  • Didn’t follow explicit instructions in the style guide or individual article assignment.
  • Had an extraneous number of grammatical or formatting errors that would take longer than three minutes per 100 words for you to fix.
  • Turned in work that was of significantly poor quality.

Before you submit an edit request, make sure you have reviewed the entire article and provided all of the requested edits.

6. Edit the Writer's Next Version

Once you send an edit request, the article will go back to the writer. The writer will then make your requested revisions and resubmit the article within 24 hours. The writer may also ask for clarification via the Comment window. You will get a notification if the writer has a comment or question.

Once the writer submits their next version of the assignment, you will need to revise and edit the submission. Before you select "Approve", make sure to double-check the article against the style guide and assignment brief provided.

7. QA Reviews Your Article

After you hit "Approve," a QA member will review the assignment. If they request revisions, they will send it back to the writer to revise it. Once the writer makes the requested revisions and resubmits the article, it's your responsibility to verify they made the necessary changes. If QA has minor edits, they’ll make them at this review stage. Once they're satisfied with the content, they’ll approve it. If they do request a revision, you will receive details about their edit request.

8. Project Manager Approves Assignment

After the assignment has gone through all of the necessary revisions, your project manager will do one final review. If there are any issues with the assignment, then a final edit request may be made.

Once complete and approved, you’ll see the two tasks inside the Completed section of your My Tasks dashboard. Payment will commence within 90 days from the week when your assignment is approved by the client.

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